How It Works

How It Works

All students and clinical student group instructors are required to obtain an ID badge. Until you have your hospital-issued ID badge, you are required to wear your school-issued ID badge.

ID badges will not be issued until all Mandatory Onboarding and Training has been verified as completed by the Clinical Student Placement Office. Upon verification, please bring your confirmation email from Alchemer to the Security Office to obtain your ID badge. Your preceptor must accompany you to get your ID badge.

Students and Clinical Instructors must complete the Alchemer seven (7) days prior to their start date. This allows the Clinical Student Placement Office time to release student names to Security, making the student/clinical instructor eligible for an ID badge.

Getting your badge

You must present a valid piece of government ID to Security when obtaining your ID badge.

SHN ID badges are processed by the Security Office at each hospital. The access card will be blank (students must also wear their school-issued student ID at all times).

There is a $10 non-refundable fee for the card. The fee can be paid at the Security office by debit only. Cash will not be accepted.

You can get your ID badges processed at each respective hospital as follows:

  • Birchmount
    Location: Level 1 – Finance/Security Office – Room #1711
    Hours: Monday, Wednesday, and Friday, 10 a.m. to 12 noon
    Phone: 416-431-8200 ext. 7233
  • General
    Location: Ground Floor, Crockford Wing, across from GAIN Clinic
    Hours: Monday, Wednesday, and Friday, 10 a.m. to 12 noon
    Phone: 416-431-8200 ext. 7233
  • Centenary
    Location: Level 1, Margaret Birch Wing entrance
    Hours: Monday, Wednesday, and Friday, 10 a.m. to 12 noon
    Phone: 416-284-8131 ext. 4223

Security will set the deactivation date of the card to coincide with the last day of your placement.

If you lose your ID badge, please notify Security ASAP.

Security officers patrol the facility, and closed-circuit cameras are located in all public areas. Security escorts to your vehicle are available upon request. Please be advised that other calls may take priority, and you may be required to wait until an officer is available.

Valuables and large amounts of cash should not be brought to placement. Offices and vehicles should never be left unlocked, and valuable items should be kept secured/out of view.

If you notice anyone acting in a suspicious manner, or appears to be out of place, please report it to your Security office at your site.

On-site parking fees for students and instructors is $46 for 30 days.

If you require a parking pass, please print and complete this form. You must bring the completed form and the proof of onboarding completion in Alchemer to a Parking Office at one of our hospitals. Students do NOT need to take their preceptor to the Parking Office to obtain their parking pass.

Parking passes can be purchased at one of our Parking Offices:

  • Birchmount – Main floor, opposite the drug store
  • General – Ground Level of the Parking Garage
  • Centenary – Level 2 by the main entrance (near the optometrist office)

Lockers are assigned to Clinical Student Groups only. Preceptored students must arrange with departments to stow items.

Clinical Instructors are responsible for obtaining lockers for their groups for the semester by contacting:

  • Birchmount – Security Office, Level 1, Room #1711
  • General – Security Office, Ground Floor, Crockford Wing, across from Gain Clinic
  • Centenary – Human Resources, Level 1, below main entrance

Clinical Instructors will have locker access on ID/Access card and will be responsible to open locker rooms for student use.

Locker assignment

Three female lockers and one male locker shall be assigned for each group, based on availability. Locker numbers will be assigned by the Security Office.

As of December 3, SHN will be launching Epic, a new digital information clinical system. More information coming soon about training and access.

Obtaining Computer Access

Before a password can be assigned, all mandatory onboarding documentation must be received through the Alchemer survey application.

Please note: it may take up to two (2) weeks from your Alchemer submission for passwords to be assigned.

Access to Computer for Practice

As SHN prepares to roll out a new Clinical Information System (CIS) later this year, Epic, the computer training rooms are now closed. Please note that our new virtual training platform is also utilized by new hires to SHN, and has been met with positive feedback. Please be patient about receiving your access to the platform as it is dependent on when the Clinical Placement Office receives final lists from each academic partner.